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06 / 01 / 2022

I want to rent out my flat: agency or no agency?

Having an apartment that you can rent out is certainly a good opportunity, but it often seems easier than it is.

To do it correctly (and indisputably), you need to take a few steps and manage the process in a certain way. Our rental expert at Gallery explains how it works and summarises what you need to do.

STEP 1: preliminary checks
  • Check the type of contract
  • Calculate the agreed rent for a subsidised contract (if residential)
Once this first set of checks has been completed, you move on to a non-trivial step: finding potential tenants.
STEP 2: property promotion, viewings
  • Advertise the apartment (photos, description, online and offline promotion)
  • Manage viewings (be available at all times for telephone enquiries and appointments, as well as for viewings of the property)
  • Check potential tenants (verify income/employment status, check for any protests)
And now we move on to the contract.

STEP 3: Contract
  • Drafting of the contract
  • Completion of registration forms and electronic registration of the contract with receipt of acknowledgement
  • Completion and submission of the registration request to the P.E. Association
Once this is sorted, you can finally hand over the keys and the apartment to the new tenant. It is a good idea, for the protection of both parties, to take photos for your records, especially in the case of furnished rentals.
  • Handover of the property
So, now that the apartment has been handed over, can we just sit back and collect the rent? Unfortunately not, or at least not only that.
STEP 4: Rent management
  • Collection of monthly rent
  • Payment of condominium fees and allocation with tenant
  • Documentation for tax returns
STEP 5: Contractual and post-contractual obligations
  • Subsequent obligations (extensions, annual renewals, subsequent terminations)
  • Returning the property at the end of the contract
That's it, we've reached the end! But there is one more thing to consider: some of these steps refer to regulations that are currently in force, but are subject to change. Not to mention that, as we know, new regulations can appear at any time, so you always need to be up to date to avoid any non-compliance.

So let's return to the dilemma: agency or no agency? Deciding to use an agency, such as Gallery, for the entire management process does indeed have a cost (in fact, it almost always involves a commission on the rent), albeit justified, but there are several advantages because it frees the owner from risks and bureaucracy, as well as saving a considerable amount of time.
Laura Collini
Leasing Manager
Glenda Heidebrunn
Marketing and Communications